Minutes of the Fairmont City Council meeting held on April 12, 2010, in the City Hall Council Chambers. Mayor Randy Quiring called the meeting to order at 5:30 p.m. Council members Anderson, Kallemeyn, Gorath and Lucas were present. Council member Clerc was absent. Also in attendance were: City Administrator Jim Zarling; Asst. City Administrator Mike Humpal; City Attorney Elizabeth Bloomquist; Finance Director Paul Hoye; Public Works Director/City Engineer Troy Nemmers; Police Officer Brian Boltjes, and City Clerk Susan Olson. It was moved by Council member Lucas, seconded by Council member Gorath and carried to approve the minutes of the March 22, 2010 City Council meeting as presented. The following comments were received by the City Council during Open Discussion: o Council member Gorath asked if there was a date in place for the final completion of the 2009 South Hampton reconstruction project. o City Administrator Zarling reminded citizens of the impact of this year’s census and encouraged everyone to complete and return their census forms. o Mayor Quiring mentioned another “Visit with the Mayor” event to take place Wednesday evening, April 14, 2010, from 5:30 to 6:30 p.m. The event will be held at the Martin County Library. o Council discussed the possibility of forming a committee to discuss City support to area athletic organizations such as soccer, softball, baseball, etc. Board members Nancy Driano and Leland Leichtnam addressed the City Council on behalf of the Soccer Association. Their presentation included an update on the area soccer program and the goals the Association hopes to achieve in the next five to seven years. Mayor Quiring opened the hearing to receive public input concerning the sale of real property, owned by the City, located at 1027 North Prairie Avenue. The Martin and Faribault County Habitat for Humanity is interested in purchasing this property for $100.00 to be used for construction of a single family residence. There being no one present to be heard, a motion was made by Council member Anderson, seconded by Council member Kallemeyn and carried to close the public hearing. Council member Kallemeyn introduced and moved for the adoption of Ordinance No. 2010-04, to transfer the real property located at 1027 North Prairie Avenue from the City of Fairmont to Habitat for Humanity for the sum of $100.00. Council member Anderson seconded the motion for adoption. On roll call: Council members Kallemeyn, Lucas, Anderson and Gorath all voted aye. No one voted nay. Mayor Quiring declared said ordinance to have received the affirmative vote of the entire Council and he then declared the same to have been duly passed, approved and adopted. The City’s Safety Council is requesting Council consideration of two issues they feel are a safety concerns in the City: 1) the installation of driver feedback LED speed signs on Prairie Avenue in the soccer field vicinity and also on Albion Avenue in the area of St. Paul’s Lutheran School; 2) reduced speed limit on Lair Road through Gomsrud Park from the existing 30 mph to 15 mph. Discussion between staff and Council followed with no Council action taken at this time. American Legion Post #36 has applied for a parade permit for this year’s Memorial Day parade to be held on Monday, May 31, 2010, beginning at 10:00 a.m. A motion was made by Council member Lucas, seconded by Council member Gorath and carried to approve this parade permit. Mary Don Kislingbury and Raquel Alba, representatives from the Red Rock Center, appeared before the City Council to request permission to block off a portion of South Elm Street from East Blue Earth Avenue to the south property line of the Martin County Historical Society for two events: 1) a “Cinco de Mayo celebration to be held on May 7, 2010 from 3:30 p.m. to 10:30 p.m. and 2) their annual Memorial Day picnic to be held on May 31, 2010 from 10:00 a.m. to 3:00 p.m. A motion was made by Council member Kallemeyn, seconded by Council member Anderson and carried to approve this request. Each year, the MS Society sponsors a “Walk for MS” as a fundraiser for the organization. This year’s event will be held on Sunday, May 2, 2010, from 11:00 a.m. to 4:00 p.m. A motion was made by Council member Gorath, seconded by Council member Lucas and carried to approve a permit for the walk. The City Council has been asked to reconsider the ban of snowmobiles in Cedar Creek Park. City Attorney Elizabeth Bloomquist presented an amendment to Fairmont City Code Chapter 16 regulating snowmobiles. A public hearing is required prior to adoption of a City Code amendment. A motion was made by Council member Lucas, seconded by Council member Anderson and carried to call for a public hearing to be held on Monday, April 26, 2010 at 5:30 p.m. Council members Lucas, Kallemeyn, Gorath and Anderson were informed of the annual Board of Equalization meeting scheduled for Wednesday, April 28, 2010 at 9:00 a.m. at City Hall. Improvement Project 2010-A includes the reconstruction of Johnson Street from Prairie Avenue East to T.H. #15. Plans and specifications have been prepared and the resolution authorizing the publication of this project was presented to the Council. Council member Anderson introduced and moved for the adoption of Resolution No. 2010-09 approving the plans and specifications and authorizing the publication. Council member Gorath seconded the motion for its adoption. On roll call: Council members Kallemeyn, Lucas, Anderson and Gorath all voted aye. No one voted nay. Mayor Quiring declared said resolution to have received the affirmative vote of the entire Council and he then declared the same to have been duly passed, approved and adopted. Annually, the City of Fairmont, with assistance from the City’s financial advisor, Northland Securities, solicits proposals for the competitive negotiated sale of general obligation bonds for the purpose of financing various municipal improvements. Council member Kallemeyn introduced and moved for the adoption of Resolution 2010-11 to provide for the competitive negotiated sale of $2,620,000 General Obligation Bonds, Series 2010A. The sale will take place at 10:00 a.m. on Monday, May 24, 2010, at City Hall. Council member Anderson seconded the motion for adoption. On roll call: Council members Anderson, Gorath, Kallemeyn and Lucas all voted aye. No one voted nay. Mayor Quiring declared said resolution to have received the affirmative vote of the entire Council and he then declared the same to have been duly passed, approved and adopted. According to the Minnesota Department of Transportation, the City has reached a level where we can designate an additional city street as a MSAS (Municipal State Aid Street) and, by doing so, increase the annual apportionment of state aid funds the City receives. Council member Lucas introduced and moved for the adoption of Resolution No. 2010-10 establishing Cardinal Street from Prairie Avenue to T.H. #15 as a municipal state aid highway. Council member Gorath seconded the motion for its adoption. On roll call: Council members Lucas, Anderson, Gorath and Kallemeyn all voted aye. No one voted nay. Mayor Quiring declared said resolution to have received the affirmative vote of the entire Council and he then declared the same to have been duly passed, approved and adopted. Over the past several months, City Council and staff have reviewed information as presented in the Lair Road Bridge Preliminary Engineering Report prepared by Bolton & Menk, Inc. In addition, public hearings have been held in order to obtain public input on the proposed reconstruction of this bridge. In order to obtain financial support from the State, staff requested authorization from the Council to move forward with the design and property negotiations for Option #3 as defined in the preliminary report. A motion was made by Council member Anderson, seconded by Council member Lucas and carried to authorize staff to proceed with the planning for Option #3 for replacement of the Lair Road bridge. A bid opening was held on Tuesday, April 6, 2010 for the first phase of airport improvements for 2010. The following three bids were received: Mathiowetz Construction Company - $1,481,810.62; Southern Minnesota Construction - $1,589,682.93; and Duininck, Inc. - $1,741,516.00. The project estimated cost was $1,931,811.70. Council member Gorath introduced and moved for the adoption of Resolution No. 2010-12 awarding the 2010 Airport Improvement Project bid to Mathiowetz Construction Company. Council member Anderson seconded the motion for its adoption. On roll call: Council members Gorath, Kallemeyn, Lucas and Anderson all voted aye. No one voted nay. Mayor Quiring declared said resolution to have received the affirmative vote of the entire Council and he then declared the same to have been duly passed, approved and adopted. A motion was made by Council member Lucas, seconded by Council member Anderson and carried to adjourn the meeting at 6:25 p.m. ________________________________________ Mayor ATTEST: ________________________________________ City Clerk