Minutes of the Fairmont City Council meeting held on May 11, 2009, in the City Hall Council Chambers. Mayor Randy Quiring called the meeting to order at 5:30 p.m. Council members Anderson, Clerc, Gorath, Kallemeyn and Lucas were present. It was determined a quorum was present. Also in attendance: City Administrator Zarling, City Attorney Bloomquist, Finance Director Hoye, Public Works Director/City Engineer Nemmers, Police Chief Brolsma, and City Clerk Olson. It was moved by Council member Lucas, seconded by Council member Gorath and carried to approve the minutes of the April 27, 2009, City Council meeting as presented. The following comment(s) was received by the City Council during Open Discussion: o Council member Gorath reminded citizens to be discreet when attempting to use various methods to control the rabbit population that seems to be plaguing our neighborhoods this spring. Mayor Quiring opened a public hearing to afford all interested parties the opportunity to speak publicly concerning an amendment to our City Code, Section 26-85 regarding annual review of conditional use permits. There being no one present to be heard, a motion was made by Council member Clerc, seconded by Council member Gorath and carried to close the public hearing. Council member Clerc introduced and moved for the adoption of Ordinance No. 2009-04 amending the Fairmont City Code Section 26-85 regarding the annual review of conditional use permits. Council member Anderson seconded the motion for its adoption. On roll call: Council members Kallemeyn, Lucas, Anderson, Clerc and Gorath all voted aye. No one voted nay. Mayor Quiring declared said ordinance to have received the affirmative vote of the entire Council and he then declared the same to have been duly passed, approved and adopted. The City’s annual Interlaken Heritage Days/Summer Fun Festival will be held on Saturday, June 13, 2009. A motion was made by Council member Lucas, seconded by Council member Gorath and carried to approve the application for a parade permit for this year’s event. A motion was made by Council member Anderson, seconded by Council member Lucas and carried to approve the application for a dance permit for this year’s Summer Fun Festival. The dance will be held on Saturday evening, June 13, 2009. The owner of Kak’s Restaurant and Lounge, located at 1500 Albion Avenue, submitted an application for an on sale/Sunday liquor license. A motion was made by Council member Gorath, seconded by Council member Kallemeyn and carried to approve this application. The owners of the Lake Sisseton Saloon, located at 501 Lake Avenue, have requested permission to expand their liquor license premise area for one day (June 13, 2009) to include a fenced in outdoor area accessed from the inside of their building. A motion was made by Council member Anderson, seconded by Council member Gorath and carried to approve a one day extension of their liquor license premise area. Bids were received and opened at 10:00 a.m. on Monday, May 11, 2009, for the 2009-A Improvement Project, the reconstruction of Tilden Street, from Albion Avenue to Prairie Avenue and the reconstruction of South Hampton Street from Tilden Street to Victoria Street. Eight bids were received and are listed as follows: Holtmeier Construction, Inc. from Mankato, Minnesota - $784,965.34; GM Contracting, Inc. of Lake Crystal, Minnesota - $796,526.64; Svoboda Excavating, Inc. of Jackson, Minnesota - $856,677.42; OMG Midwest, Inc. (d/b/a Southern Minnesota Construction) of Mankato, Minnesota - $874,949.60; M.R. Paving & Excavating, Inc. - $898,706.94; Heselton Construction, LLC of Faribault, Minnesota - $928,896.16; Dunninck Brothers, Inc. of Prinsburg, Minnesota - $955,718.25; and H & W Contracting, LLC of Sioux Falls - $1,038,660.25. Council member Clerc introduced and moved for the adoption of Resolution No. 2009-19 approving the low bid of Holtmeier Construction, Inc. in the amount of $784,965.34. Council member Lucas seconded the motion for its adoption. On roll call: Council members Kallemeyn, Lucas, Anderson, Clerc, and Gorath all voted aye. No one voted nay. Mayor Quiring declared said resolution to have received the affirmative vote of the entire Council and he then declared the same to have been duly passed, approved and adopted. The 2009-B Improvement Project covers the resurfacing of Arthur Street, Sylvania Park parking lot, Beach Street and Jeri Street. The plans and specifications for these projects have been prepared. Council member Kallemeyn introduced and moved for the adoption of Resolution No. 2009-20, approving these plans and specifications and ordering the advertisement for bids for the 2009-B Improvement Project. Council member Gorath seconded the motion for its adoption. On roll call: Council members Kallemeyn, Lucas, Anderson, Clerc, and Gorath all voted aye. No one voted nay. Mayor Quiring declared said resolution to have received the affirmative vote of the entire Council and he then declared the same to have been duly passed, approved and adopted. The City is required to annually adopt an out-of-state travel policy for elected officials. A motion was made by Council member Lucas, seconded by Council member Clerc and carried to approve this Out-of-State Travel Policy dated May 1, 2009 as presented. A “City of Fairmont” sign is located on Highway 15 North on property recently purchased by Robert J. Siems, Sr. Mr. Siems has requested a five year lease agreement with the City at a rental rate of $600.00. A motion was made by Council member Clerc, seconded by Council member Gorath and carried to approve the five year lease agreement with Robert J. Siems, Sr. It was moved by Council member Lucas, seconded by Council member Clerc and carried to adjourn the meeting at 5:45 p.m. ________________________________________ ATTEST: Mayor ________________________________________ City Clerk