The minutes of the Fairmont City Council meeting held on June 13, 2011, in the City Council 
Chambers.

Mayor Randy Quiring called the meeting to order at 5:30 p.m.  Council members Clerc, Gorath, 
Kallemeyn, Lucas and Rahm were present.  Also in attendance:  City Administrator Jim Zarling; 
Assistant City Administrator Mike Humpal; City Attorney Elizabeth Bloomquist; Public Works 
Director/City Engineer Troy Nemmers; Finance Director Paul Hoye; Police Chief Greg Brolsma; 
and City Clerk Susan Olson.

It was moved by Council member Clerc, seconded by Council member Gorath and carried to 
approve the minutes of the regular City Council meeting on May 9, 2011.

The following comments were received by the City Council during Open Discussion:
o	Mayor Quiring introduced Andrew Hasek, a University of St. Thomas student, majoring in 
political science, who attended the meeting to observe local politics firsthand.
o	Michael O’Rourke, Fairmont Triathlon coordinator, updated the Council on the 5th annual 
triathlon event held on Saturday, June 11, 2011.
o	Council members congratulated the Interlaken Heritage Days committee as well as the many 
volunteers for another very successful IHD Festivals of Lakes celebration.
o	Mayor Quiring announced that City Administrator Jim Zarling is this year’s recipient of the 
League of Minnesota Cities Leadership Award.  The award presentation will take place in 
Rochester, Minnesota during the League’s annual meeting.
o	Council member Kallemeyn commented on the successful Interlaken Heritage Days events 
and also commented on the acts of vandalism he had recently observed in our City parks.

Reggie Edwards, a representative from the Region Nine Development Commission, made a 
presentation to the City Council bringing everyone current on the function of the Region Nine in 
our region.

Public Works Director/City Engineer Troy Nemmers announced the City of Fairmont and 
Advanced Engineering and Environmental Services (AE2S) were awarded the Honor Award from 
the American Council of Engineering Consultants of Minnesota for the successful completion of 
the Fairmont Taste and Odor Pilot Study.

A petition to vacate a public alley and associated utility easements in the alley between the current 
VFW building and their south parking lot was presented to the City Council at their meeting on May 
9, 2011.  A public hearing was scheduled for be held on Monday, June 13, 2011.  Mayor Quiring 
opened the public hearing to allow all interested persons an opportunity to speak to the proposed 
vacation.  There being no one present to be heard, a motion was made by Council member 
Kallemeyn, seconded by Council member Clerc and carried to close the public hearing.  Council 
member Lucas introduced and moved for the adoption of Resolution No. 2011-21 approving the 
vacation of the alley on the VFW property at 301 South State Street between the existing building 
and the gravel parking lot south of the building.  Council member Rahm seconded the motion for 
its adoption.  On roll call:  Council members Clerc, Gorath, Kallemeyn, Lucas and Rahm all voted 
aye.  No one voted nay.  Mayor Quiring declared said resolution to have received the affirmative 
vote of the entire Council and he then declared the same to be passed, approved and adopted.

The Alpha 1 organization submitted an application for a parade permit allowing them to conduct a 
“Walk Around Lake Sisseton” on Saturday, August 13, 2011.  A motion was made by Council 
member Kallemeyn, seconded by Council member Rahm and carried to approve this parade permit.

It was moved by Council member Kallemeyn, seconded by Council member Rahm and carried to 
approve the 2011/2012 beverage license renewals pending receipt of required fees and insurance 
and a satisfactory police report.

The Fairmont Triathlon, Inc. applied for a temporary 3.2% on sale beer license for their triathlon 
event on Saturday, June 11, 2011.  A motion was made by Council member Clerc, seconded by 
Council member Kallemeyn and carried to approve this temporary one day license.

It was moved by Council member Clerc, seconded by Council member Kallemeyn and carried to 
approve an outdoor public fireworks display permit requested by J & M Displays of Yarmouth, 
Iowa for the 4th of July fireworks event in Fairmont.

Midcontinent Communications made an application for a solicitor’s license in order to conduct a 
door-to-door campaign throughout the City, contacting residents concerning the telephone, internet 
and cable TV services they sell.  A motion was made by Council member Clerc, seconded by 
Council member Rahm to approve the application for a solicitor’s license submitted by 
Midcontinent Communications.  Council members Clerc, Gorath, Kallemeyn and Rahm all voted in 
favor of this application.  Council member Lucas abstained.  Motion carried.

Bids for the new water treatment plant were received and opened on June 2, 2011.  Advanced 
Engineering and Environmental Services (AE2S) representative Grant Meyer presented the five bids 
that were received as follows:  Knutson Construction Services in the amount of $29,859,000; Rice 
Lake Construction Group in the amount of $28,401,600; Graham Construction Services in the 
amount of $28,580,600; Sheehy Construction Company in the amount of $30,432,300; and Robert 
L. Carr Company in the amount of $29,375,000.  Council member Lucas introduced and moved 
for the adoption of Resolution No. 2011-24 authorizing the Mayor and City Clerk to enter into 
contract with Rice Lake Construction Group at a cost of $28,401,000 (includes Base Bids #1, #2, 
and #3 and Alternate Bids #1 and #3).  Council member Rahm seconded the motion for its 
adoption.  On roll call:  Council members Lucas, Rahm, Clerc, Gorath, and Kallemeyn all voted 
aye.  No one voted nay.  Mayor Quiring declared said resolution to have received the affirmative 
vote of the entire Council and he then declared the same to be passed, approved and adopted.

The City Council approved the original design contract for the water treatment plant in January, 
2010.  Advanced Engineering and Environmental Services (AE2S) has requested an amendment to 
the original contract for the required construction and post-construction engineering services that 
will be related to the new water treatment plant construction.  A motion was made by Council 
member Rahm, seconded by Council member Lucas and carried to approve an addendum to the 
design contract in the amount of $1,920,210.  

Bids were opened on Monday, June 13, 2011, for Improvement Project 2011-A, Albion Avenue, 
from Northwest Belle Vue Road to Lair Road.  The bid results were as follows:  M.R. Paving & 
Excavating, Inc. from New Ulm, Minnesota in the amount of $1,043,608.33; Southern Minnesota 
Construction Company, Inc. from Mankato, Minnesota in the amount of $1,080,799.10; and 
Duininck Brothers, Inc. from Prinsburg, Minnesota in the amount of $1,414,701.20.  Council 
member Clerc introduced and moved for the adoption of Resolution No. 2011-18 approving the 
low bid from M.R. Paving & Excavating, Inc. from New Ulm, Minnesota in the amount of 
$1,043,608.33 for the 2011-A Improvement Project.  Council member Lucas seconded the motion 
for its adoption.  On roll call:  Council members Kallemeyn, Lucas, Rahm, Clerc, and Gorath all 
voted aye.  No one voted nay.  Mayor Quiring declared said resolution to have received the 
affirmative vote of the entire Council and he then declared the same to be passed, approved and 
adopted.

Bids were opened on Tuesday, May 24, 2011, for the construction of an apron fuel pad at the 
Fairmont Municipal Airport.  The bids results were as follows:  Beemer Companies of Fairmont, 
Minnesota in the amount of $50,787.50; Romsdahl Construction from St. James, Minnesota in the 
amount of $56,572.25; and Southern Minnesota Construction Company, Inc. from Mankato, 
Minnesota in the amount of $64,039.50.  Council member Gorath introduced and moved for the 
adoption of Resolution No. 2011-16 approving the low bid from Beemer Companies of Fairmont, 
Minnesota for the improvements at the Fairmont Municipal Airport pending approval of State and 
Federal grant applications.  Council member Kallemeyn seconded the motion for its adoption.  On 
roll call:  Council members Clerc, Gorath, Kallemeyn, Lucas and Rahm all voted aye.  No one 
voted nay.  Mayor Quiring declared said resolution to have received the affirmative vote of the 
entire Council and he then declared the same to be passed, approved and adopted.

The 2011 Improvement Program includes five resurfacing projects:  Cedar Park Road, Cedar Creek 
Court, Stella Street, Ward Street, and a portion of North Avenue (Margaret Street to bridge #46575).  
Council member Kallemeyn introduced and moved for the adoption of Resolution No. 2011-19 
approving plans and specifications and ordering the advertisement for bids for the 2011-B 
Improvement Project.  Council member Lucas seconded the motion for its adoption.  On roll call:  
Council members Lucas, Rahm, Clerc, Gorath, and Kallemeyn all voted aye.  No one voted nay.  
Mayor Quiring declared said resolution to have received the affirmative vote of the entire Council 
and he then declared the same to be passed, approved and adopted.

The 2011 Improvement Program includes ten streets to be seal coated.  They are as follows:  Bird 
Street, Day Street, Elm Street, Fifth Street, Larsen Lane, Lucia Avenue, Orient Street, Second Street, 
Stella Addition Service Road, and Tilden Street.  Council member Lucas introduced and moved for 
the adoption of Resolution No. 2011-20 approving plans and specifications and ordering the 
advertisement for bids for the 2011-C Improvement Project.  Council member Rahm seconded the 
motion for its adoption.  On roll call:  Council members Rahm, Clerc, Gorath, Kallemeyn, and 
Lucas all voted aye.  No one voted nay.  Mayor Quiring declared said resolution to have received 
the affirmative vote of the entire Council and he then declared the same to be passed, approved 
and adopted.

The Minnesota Department of Transportation, through the “Safe Routes to School” program, may 
have funding available for improvements and upgrades in the sidewalk system along South Orient 
Street in the vicinity of the new Five Lakes Elementary School campus.  Council member Clerc 
introduced and moved for the adoption of Resolution No. 2011-17 authorizing submission of a 
grant application for these infrastructure improvements.  Council member Rahm seconded the 
motion for its adoption.  On roll call:  Council members Kallemeyn, Lucas, Rahm and Clerc all 
voted aye.  Council member Gorath voted nay.  Mayor Quiring declared said resolution to have 
received the affirmative vote of the Council and he then declared the same to be passed, approved 
and adopted.
It was moved by Council member Lucas, seconded by Council member Clerc and carried to 
approve the re-appointment of Tom Lytle of 155 Homewood Drive to serve a second term on the 
Fairmont Economic Development Authority Board from July 1, 2011 to June 30, 2017.

Mayor Quiring requested Council consideration to schedule another Council Work Session.  
Following Council discussion, it was recommended staff organize a Work Session to be held on  a 
Tuesday evening sometime during the month of July.  

Mayor Quiring addressed the City Council to present a package proposal he received from a sales 
person for the National “Profiles with Terry Bradshaw” TV program.  This package would include a 
five minute feature on the City of Fairmont to be aired once on the travel channel, 19 times 
regionally, and the City would have licensing rights to re-use the five minute feature for any legal 
purposes.  The fee for the production and the broadcast is $19,800.  Council discussion followed 
concerning this proposal resulting in a Council recommendation to table further discussion on the 
proposal to the next City Council meeting on June 27, 2011 allowing staff to continue research on 
this proposal.

The City of Fairmont Police Department desires to enter into Joint Powers Agreements with the 
State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems 
and tools available over the State’s criminal justice data communications network.  Council member 
Clerc introduced and moved for the adoption of Resolution No. 2011-22 approving the joint power 
agreements with the City of Fairmont on behalf of its City Attorney and Police Department.  
Council member Gorath seconded the motion for its adoption.  On roll call:  Council members 
Gorath, Kallemeyn, Lucas, Rahm, and Clerc all voted aye.  No one voted nay.  Mayor Quiring 
declared said resolution to have received the affirmative vote of the entire Council and he then 
declared the same to be passed, approved and adopted.

The City of Fairmont Police Department desires to enter into Master Subscriber Agreement for 
Minnesota Court Data Services, State of Minnesota, Office of State Court Administration to assist 
Subscriber in the efficient performance of its duties as required or authorized by law or court rule.  
Council member Rahm introduced and moved for the adoption of Resolution No. 2011-23 
approving the State of Minnesota Master Subscriber Agreement on behalf of its City Attorney and 
Police Department.  Council member Lucas seconded the motion for its adoption.  On roll call:  
Council members Kallemeyn, Lucas, Rahm, Clerc and Gorath all voted aye.  No one voted nay.  
Mayor Quiring declared said resolution to have received the affirmative vote of the entire Council 
and he then declared the same to be passed, approved and adopted.

The bills for the month of May, 2011, were presented to the City Council for review.  A motion 
was made by Council member Lucas, seconded by Council member Gorath and carried to approve 
payment of these bills in the amount of $785,020.29.  

The City Council went into closed session at 7:27 p.m. to discuss the City Administrator’s 
performance review.  Mayor Randy Quiring, Council members Clerc, Gorath, Kallemeyn, Lucas, 
Rahm, and City Administrator Jim Zarling were present.  At 8:10 p.m., the Council returned to 
regular session.  A motion was made by Council member Rahm, seconded by Council member 
Lucas and carried to adjourn the meeting.  

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ATTEST:					Mayor
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City Clerk